Visualise Your Thesis Competition
Create a 60-second ePoster to explain your research
for a broad audience
Visualise Your Thesis is an exciting competition introduced by The University of Melbourne that challenges graduate researchers to present their research in a 60-second, eye-catching digital display. Using a pre-supplied template, research postgraduate students are tasked with developing a striking looped presentation to encapsulate their research projects in short, engaging, digital narratives.
“In this climate of knowledge exchange and community engagement, communicating to an audience outside the Academy is becoming increasingly important for research professionals.”
(The University of Melbourne)
Competition submissions are judged on their visual impact, and how well the content presents the research to a non-specialist audience. The digital format allows for different levels of creativity, multi-media, interactivity and interpretation and is suitable for all disciplines.
The HKU Visualise Your Thesis Competition (HKU VYT) is launched by the Knowledge Exchange Office (KEO) in 2019, with support from Graduate School and the Technology-Enriched Learning Initiative (TELI). The champion will represent HKU in the inaugural International Visualise Your Thesis Competition (online) organised by The University of Melbourne in September – December 2019.
Registration Deadline: 5pm on May 6, 2019 (NO late registrations will be accepted)
First Runner-up: HK$3,000 book prize
Second Runner-up: HK$1,500 book prize
Viewer’s Choice Award: HK$1,000 book prize
|April 4, 2019||HKUEMS registration opens|
|May 6, 2019||HKUEMS registration closes at 5pm|
|Mid-May 2019||Training workshop by Technology-Enriched Learning Initiative (TELI)|
|July 4, 2019||HKU VYT 2019 PowerPoint submission (template available here) together with the declaration form duly signed by the candidate and endorsed by the Primary Supervisor due at 5pm|
|July 23, 2019||Voting for Viewer’s Choice Award opens at 5pm|
|July 30, 2019||Voting for Viewer’s Choice Award closes at 5pm|
|End of July, 2019||Announcement of Winners|
|September – December 2019||Online International Visualise Your Thesis Competition hosted by The University of Melbourne|
- You must use the PowerPoint template provided to create your ePoster.
- You must present your own research in your ePoster, including Introduction, Research Significance, Method, Results, and Conclusion.
- Your PowerPoint presentation must not exceed 60 seconds, except for the first and last slide. Your slides must be set to advance automatically in PowerPoint.
- The maximum file size for your PowerPoint file is 100 MB.
- No separate media files, i.e. all media should be embedded in the PowerPoint file and should start automatically.
- No embedded online videos (YouTube, Vimeo,etc)
- You must include references for any resources used to create your ePoster.
- Your use of media, including images, audio and video files, must comply with copyright legislation and regulations. You are also required to watch the recording of the KE seminar on ‘Copyright and Creative Commons for Educators’ by Associate Professor Alice Lee of the Department of Law in order to familiarise yourself with the fundamentals of copyright before preparing your slide.
- Late submissions will not be accepted.
- The decision of the judging panel is final.
These rules are based on those developed by The University of Melbourne for the Visualise Your Thesis Competition. Entries not following these rules and the Technical Instructions may be disqualified.
You should note that due to the nature of the competition, any data or information presented in your ePoster should be considered information that will likely enter the public domain, for example, on the University's websites, The University of Melbourne’s Visualise Your Thesis website (winning entry only), etc. You should discuss with your research supervisors before submitting your ePoster.
In particular, you should discuss your entry and potential implications for prior publication, patent and grant applications, and intellectual property (IP) rights and responsibilities. If you are working on team-based projects, collaborative projects with your supervisors, or on ongoing programmes in large research centres or labs, you need to be aware of, and respect, the IP rights and responsibilities of all individuals involved.
Visual Impact (1-20 points)
- How well designed, creative, innovative and engaging is the entry?
- Is it visually striking and memorable?
- Does it attract from a distance and deliver details close up?
- Does it make a good first impression and then offer rich content on further examination?
- Does it make the most of the available technology?
Sound (note that sound is optional; the following criteria may not apply to every entry)
- Was the sound/music in keeping with the mood/style of the presentation?
- Did the music/sound contribute to the impact of the presentation?
- Did any transitions/visual effects align with the beat/soundtrack?
- Was the music/sound edited to fit the 60 second loop, rather than just finishing abruptly?
Content (1-20 points)
- Does the entry provide an understanding of the research question being addressed, its significance, and potential impact?
- Is the research communicated in language appropriate to a non-specialist audience?
- Is the entry free from jargon, unexplained acronyms and incomprehensible technical terms?
- Does the entry leave you inspired and curious?
Scholarly Citizenship (1-20 points)
- Does the entry include complete and correct references for any resources used to create the entry? Including: citation of any images, audio, video, tools and data.
- Does the entry include a valid ORCID on the title slide?
- Copyright – material included in the entry complies with the copyright rules of the competition, and the entry contains only material that falls into the following categories:
- In the Public Domain;
- Licensed under Creative Commons;
- Content used with permission, or under an appropriate licence; and
- Original content created by the student themselves.
- Does the entry include acknowledgements for other people or groups who helped with the project or entry?
The judging panel will include representatives of the Graduate School and KEO, and other senior academics.
Copyright compliance forms part of the scholarly citizenship segment of the judging criteria. All content included in your entry must be copyright compliant and conform to the guidelines below.
Any type of material that meets the guidelines for compliance can be used. These may include:
- Visual: photographs, charts, graphs, animations, sketches, cartoons, etc.
- Audio: music, sound effects, narrative voiceovers, etc.
Submissions can include:
- Original works
- All original material created by the entrant can be used in the submitted entry.
- All original works must be cited appropriately.
- If entrantsare collaborating or working as a part of a research team, they must consult with their supervisor to discuss their entry in the competition.
- Creative Commons licensed material
- All Creative Commons works can be used except for those with a Share-alike (SA) or Noncommercial (NC) licence.
- Creative Commons works with No Derivatives (ND) can be used so long as the work has not been modified.
- All Creative Commons works must be cited appropriately and must include licensing information and the URL where the work was sourced.
- Public Domain works
- Public Domain works are materials which are not protected by copyright and other intellectual property laws.
- All public domain works must be cited appropriately and must include the URL where the work was sourced.
- Material under license or with permission
- Works created using licensed software may be used as long as the terms and conditions of using the software allows for the work to be included as part of the entry into the competition.
- Works used with permission must be documented in writing.
- All works used under licence or with permission must be cited appropriately and must include information about the grant of permission or license, e.g. “Photograph used with permission from Joe Bloggs” or “Used under license”.
Important: All materials used in the entry must be cited, regardless of source.
Download the Visualise Your Thesis PowerPoint template to your computer, delete the text, images and video in the template and add your own content. Note that you must keep the title slide and the references slide (i.e. the first and last slides).
There is no restriction on the number of slides, so you may add additional slides to the template; however:
- Your presentation (excluding the pre-formatted bookend slides, i.e. title and reference slides) will be displayed for a maximum of 60 seconds;
- The bookend slides are set to display for 5 seconds – you can add additional reference slides if required; and
- The maximum file size allowed is 100 MB.
Your ePoster will be displayed using PowerPoint 2016 for Windows. Please test your entry before completing it. To test your entry, view your PowerPoint slideshow on a computer at the University that has standard software installed.
Once you have completed your Visualise Your Thesis:
- Save a copy of the PowerPoint file. Only .pptx files will be accepted
- Email your entry to firstname.lastname@example.org with the subject line: ‘HKU Visualise Your Thesis Competition Entry’ together with the declaration form
- If your file is less than 20MB, you can attach the file to the email
- If your file is larger than 20MB, please upload the file to Google Drive or Dropbox and include the link in your email
You are responsible for proof-reading and testing your entry before submission and please make sure your submission reaches KEO before the deadline. Submissions and requests for amendments of your ePoster beyond the deadline will not be accepted for whatever reasons.
Replace the text in the template by typing or pasting in your own text. Remove the images in the template and add your own images to support your descriptions such as data visualisations, graphs, an infographic, tables, or photos.
Be creative and change the layout, text boxes, colours and fonts, just make sure you:
- Do not change the layout, design, or colours of the bookend slides, being the title slide and the references slide (i.e. the first and last slides)
- Do not use a body text font size smaller than 14pt
- Do not change the Page Setup in PowerPoint (your ePoster will be displayed on a screen in widescreen format)
- Include the required information on the ePoster as specified in the template: Introduction, Research Significance, Method, Results, Conclusion; however note that:
- You may include this information in the form of text, images, video and/or audio
- If you use text, you can modify the headings in the template to suit your project, for example: ‘Background’ instead of ‘Introduction’, ‘Approach’ instead of ‘Method’, or ‘Implications’ instead of ‘Conclusion'
- Depending on the stage of your project, you may not have results or a conclusion yet, however you can state this and include any information or ideas you have at this stage
- Your use of images, data, audio, video and any other materials belonging to third parties in your ePoster must comply with copyright legislation and regulations. Your ePoster should be your original work that does not infringe the rights of any third party or otherwise you should obtain full prior consent from any person who has jointly created or has any rights in the materials to be used in your slide. You are also required to watch the recording of the KE seminar on ‘Copyright and Creative Commons for Educators’ by Associate Professor Alice Lee of the Department of Law in order to familiarise yourself with the fundamentals of copyright before preparing your slide.
- Consider including your Twitter or Instagram handle to help disseminate your research.
Set your slides to advance automatically in PowerPoint:
- Select the Transitions tab
- Tick the After checkbox
- Enter the number of seconds you wish to display the slide for
- For further instructions, see: Set the speed and timing of transitions
- Note: Your PowerPoint presentation (excl. bookend slides) should display for a maximum total time of 60 seconds.
Your entry will be displayed using Microsoft (PowerPoint 2016) for Windows. You should ensure that any audio or video files you embed in your ePoster are in formats supported.
Supported audio and video file formats: Video and audio file formats supported in PowerPoint 2016
Note that embedded online videos, such as YouTube or Vimeo videos or similar will not work, as the screens will not be connected to the internet. If animations or videos do not run, they may be removed without discussion with you. Therefore, it is recommended that you provide a representative image in the correct place, in case this is necessary.
Make sure your audio and video:
- Is embedded in the PowerPoint file. Do not submit separate media files.
- Starts automatically and loops continuously. Your entry will be displayed in rotation with a number of other ePosters on a screen in slide show mode. No interaction will be possible.
- Is optimised and compressed.
For further help with PowerPoint, see:
- I have discussed my entry and potential implications for prior publication and intellectual property with my supervisor and have completed the declaration form with my primary supervisor’s endorsement.
- My entry is in PowerPoint file .pptx format.
- My entry – excluding title and reference slides – displays for no more than 60 seconds.
- The slides are set to advance automatically, and video and audio starts automatically.
- The PowerPoint file size is no more than 100 MB.
- My entry has no separate media files or links to online content, i.e. all media is embedded in the PowerPoint file.
- The title slide and reference slide(s) are included and are updated with my details.
- I have included a valid ORCID on title slide. (Register for an ORCID ID)
- My references included any resources used to create my entry.
- Acknowledgements include people, or groups, who helped with my project or entry.
- Citations include any media used or created, including images, audio and video files.
- The use of media, including images, audio and video files, complies with the competition’s copyright rules.
- If any content was created in third-party applications, appropriate licences have been obtained.
- My entry has been proof-read.
- My entry has been tested using PowerPoint 2016 for Windows.
For enquiries, please contact KEO (tel: 3917 0465; email: email@example.com).
A briefing cum training session was conducted by Mr Simon Clews, Director of the Melbourne Engagement Lab at The University of Melbourne, in December 2018 to facilitate students’ preparation for the Competition.
The HKU Visualise Your Thesis Competition 2018 was held in July – August 2018 on a pilot basis and was open to all 2018 HKU 3MT Candidates. The judging panel included Professor John Bacon-Shone, Associate Director of KEO, who served as Chairman of the panel, Professor Ricky Kwok, Associate Vice-President (Teaching and Learning), and Professor Ben Young, Associate Dean of the Graduate School. The first-placed winner’s ePoster represented HKU in the online showcase hosted by The University of Melbourne in September – October 2018.
First Placed Winner. Mei Li KHONG, PhD, Li Ka Shing Faculty of Medicine
- Can I change the layout and design of PowerPoint template for my entry?
Yes and no! As long as you retain the pre-formatted bookend slides, i.e. the title and references, you are free to add your own content – this can be in the form of images, video and/or audio, and does not have to be just text.
- How long should my entry be?
There is a 60 second time limit for entries; however, you can include as few or as many slides as you wish, keeping in mind that:
- You must include the first slide and last slide, i.e. the title slide and references slides
- Your presentation (excl. bookend slides) should run for a maximum of 60 seconds
- Your title and reference slide(s) should run for 5 seconds each
- The maximum file size for your PowerPoint file is 100 MB
- Can I include audio in my entry?
Yes, you can include audio in your entry but consider that the maximum file size for your entry is 100 MB. Please make sure that any audio material is copyright compliant and referenced appropriately. Considering the nature of the competition, which emphasises visualising your thesis, we recommend that audio is used to enhance, not carry an entry – your entry should able to stand on its own, without the audio elements.
The University of Melbourne is committed to creating an accessible International Competition gallery, so if your entry progresses to the International Competition you may be required to provide an audio transcript.
- Can I include images, music or other audio-visual items that I find on the web in my entry?
You can, provided that the material is copyright compliant and/or you have the appropriate licences and permissions to reproduce it. Broad categories that web-sourced material you use should fall into are
- Creative Commons licensed material (excluding material with a Share-alike (SA) or Noncommercial (NC) licence)
- Public Domain works (= materials which are not protected by copyright and other intellectual property laws)
- Material under license or with permission
For more information, please refer to the copyright resources and videos on the 2019 Visualise Your Thesis International Competition website and the resources on HKU Libraries website. You are also required to watch the recording of the KE seminar on ‘Copyright and Creative Commons for Educators’ by Associate Professor Alice Lee of the Department of Law in order to familiarise yourself with the fundamentals of copyright before preparing your slide.
Make sure that all materials used in your entry are be cited, regardless of source.
- Where can I find free images, music or other audio-visual items to use in my entry?
There are numerous websites which provide access to Open Access images – Pixabay, Unsplash, and Snappy Goat are a few examples. Many archives and libraries (including the British Library) make their digitised collections available via Flickr Commons – Flickr being another popular image hosting website.
For music, sites like Incompetech, MuseOpen and ccMixter offer Creative Commons-licenced content. CC Search links to media, image and music platforms with content you can use and remix.
Make sure to check the individual licence of any object you are thinking of using, and include appropriate citations in the reference slide of your entry.
- Do I have to create my entire entry in PowerPoint?
- I’m enrolled for a degree that has a thesis component – can I enter the competition?
HKU Visualise Your Thesis competition is open to all HKU MPhil and PhD students whose candidature have been confirmed. Students are permitted to enter the competition twice during their candidature (but the second entry in a subsequent year must involve substantial revision to show research progress).
- I’m on a leave of absence, can I still submit an entry?
No. Only currently-enrolled MPhil and PhD students who are active and attending are eligible to enter the competition. If you are on a leave of absence, unfortunately you are not eligible to enter. If your candidature has lapsed, you are also ineligible to enter the competition.
- I’m affiliated with a research institute and a university and both run a VYT competition. Can I enter twice?
No. You can only enter once, so you will have to decide whether you would like to represent your university or research institute.
- Got a question that is not included here?
Please email us at firstname.lastname@example.org.